Media Consent Policies

7.0 Media Consent Policy

7.1 Introduction

This Media Consent Policy outlines the procedures and guidelines governing the collection, use, and management of media content that may feature individuals or their likeness, hereinafter referred to as "Visitors," by aerosim.MY, hereinafter referred to as "the Organization." This policy is designed to ensure compliance with applicable privacy laws and to uphold the privacy rights of Visitors.

7.2 Purpose

The purpose of this policy is to:

Ensure that Visitors provide informed and voluntary consent for the use of their media content.

Define the procedures for obtaining and recording media consent.

Establish guidelines for the use, storage, and disposal of media content.

Provide Visitors with the option to revoke their consent at any time.

7.3 Scope

This policy applies to all media content collected and used by the Organization, including but not limited to photographs, videos, audio recordings, and written or spoken testimonials, whether in digital or physical form.

7.4 Consent Procedures

Informed Consent: The Organization shall seek informed and voluntary consent from Visitors prior to capturing or using their media content. Consent will be obtained for specific purposes and outlined clearly to Visitors.

Consent Forms: The Organization shall use written consent forms that provide clear and concise information about the purpose, scope, and use of the media content. Consent forms may be provided in print or digital formats.

Revocation: Visitors shall have the right to revoke their consent at any time by notifying the Organization in writing. The Organization shall promptly cease using the Participant's media content upon receipt of a revocation request. The removal will be made within 14 working days. The organization shall not bear any damage/loss by participants during the removal period.

7.5 Usage Guidelines

Purpose of Use: The Organization shall use media content solely for the purposes outlined in the consent form, which may include marketing, promotion, education, research, or documentation.

Attribution: The Organization may provide attribution to Visitors when appropriate, unless otherwise specified in the consent form.

Privacy and Confidentiality: The Organization shall ensure the privacy and confidentiality of Visitors' personal information and media content in compliance with applicable privacy laws.

7.6 Storage and Retention

Secure Storage: Media content will be stored securely to prevent unauthorized access or disclosure.

Retention Period: The Organization will retain media content only for the duration specified in the consent form or as required by law. Upon expiration, media content will be securely deleted or destroyed.

7.7 Compliance

Legal Compliance: The Organization will comply with all relevant privacy laws and regulations in obtaining, using, and managing media consent.

Policy Review: This policy will be reviewed periodically to ensure its effectiveness and compliance with changing laws and regulations.

7.8 Contact Information

For questions or concerns related to this Media Consent Policy, please contact: admin[at]aerosim.MY

7.9 Acknowledgment

By participating in any activities or providing media consent to the Organization, Visitors acknowledge that they have read, understood, and agreed to the terms and conditions outlined in this Media Consent Policy.

7.10 Policy Approval

This Media Consent Policy has been approved by aerosim.MY executive director and is effective as of 1st September 2023.